Features
Everything you need to track every load, prove every delivery, and get paid faster.
Load Management
Status-First Tracking
Visual timeline from awarded → paid. One-tap status updates with automatic GPS and timestamp capture.
- Visual progress tracker showing load status at a glance
- One-tap status advancement: Awarded → Picked Up → In Transit → Delivered → Paid
- Automatic GPS coordinate capture on every status change
- Automatic UTC timestamp recording
- IP geolocation fallback when GPS unavailable
- Status history tracking for complete audit trail
Real-Time Profit Calculations
Net profit calculated automatically: Gross - Dispatcher % - Helper Pay - Expenses. Always know what you've earned.
- Automatic net profit calculation for each load
- Real-time financial dashboard with earnings summary
- Breakdown of gross payout, dispatcher cut, helper pay, and expenses
- Total earnings tracking across all loads
- Unpaid amount tracking for delivered loads
- Payment date tracking and reminders
Payment Tracking
Mark loads as paid, track payment dates, and get reminders for unpaid loads.
- Separate payment status independent from load status
- Payment date tracking with optional backdating
- Unpaid loads filter and dashboard section
- Payment reminders for loads unpaid 3+ days
- Visual indicators for payment urgency
- Quick action buttons to mark as paid
Proof of Delivery (POD)
POD Capture
Camera integration for cargo photos and document scanning. Digital signatures. All stored securely with signed URLs.
- Camera integration for on-the-spot photo capture
- File upload for existing photos from gallery
- Image compression for efficient storage
- Digital signature capture or signature photo upload
- Automatic GPS metadata capture with each POD
- Secure storage with signed URLs for media access
- POD gallery view for each load
- Multiple POD uploads per load
POD Management
Organize and access all your proof of delivery documents in one place.
- POD gallery organized by load
- View all PODs for a specific load
- Signed URL generation for secure access
- POD retention policies (30 days Free, Permanent Pro)
- Search and filter PODs by load
- Download PODs for offline access
Expense Tracking
Manual Expense Entry
Track all your expenses manually with detailed categorization.
- Add expenses with amount, category, and description
- Link expenses to specific loads
- Fuel calculator for accurate fuel cost tracking
- Expense categories: Fuel, Tolls, Maintenance, Meals, Other
- Date tracking for each expense
- Total expense summary per load
OCR Receipt Scanner (Pro)
Automatically extract expense data from receipts using OCR technology.
- Scan receipts with your device camera
- Automatic text extraction from receipts
- Smart categorization of expenses
- Amount and date auto-population
- Link scanned receipts to loads
- Receipt image storage with expense records
Offline Capability
Offline-First Architecture
Full functionality without internet. IndexedDB queues operations. Auto-sync when connection restored. No data loss.
- Complete functionality without internet connection
- IndexedDB for local data storage
- Operation queue for offline actions
- Automatic sync when connection restored
- No data loss during offline periods
- Works seamlessly in areas with poor connectivity
Export & Reporting
CSV Exports (Free Tier)
Export your load and expense data to CSV for basic reporting.
- Export loads data to CSV
- Export expenses data to CSV
- Basic data export functionality
- Compatible with spreadsheet applications
Advanced Reports (Pro Tier)
Full annual/tax-ready reports with cloud integration for Pro users.
- Comprehensive annual reports
- Tax-ready financial summaries
- Cloud integration (Google Drive, OneDrive)
- Automated report generation
- Custom date range reporting
- Full analytics and insights
Notifications & Reminders
Smart Notifications
POD expiration alerts, maintenance reminders, and payment tracking. Stay on top of everything.
- POD expiration alerts (Free tier: 30-day retention)
- Payment reminders for unpaid loads (3+ days)
- Urgent payment alerts (7+ days unpaid)
- Maintenance reminders (future feature)
- Load status change notifications
- Customizable notification preferences
Mobile Experience
Mobile-Optimized PWA
PWA that works like an app. Large touch targets. Fast on 3G/4G. Install to home screen. Works everywhere.
- Progressive Web App (PWA) functionality
- Install to home screen for app-like experience
- Large touch targets optimized for mobile use
- Fast loading on 3G/4G connections
- Mobile bottom navigation bar
- Responsive design for all screen sizes
- Works on phones, tablets, and desktops
Security & Privacy
Enterprise-Grade Security
Row-level security. Your data, isolated. Signed URLs for media. JWT authentication. Enterprise-grade security.
- Row-Level Security (RLS) for data isolation
- JWT authentication for secure access
- Signed URLs for secure media access
- Encrypted data storage
- Secure API endpoints
- Regular security audits
- GDPR and privacy compliance
Free vs Pro Comparison
Feature Comparison
See what's included in each tier
| Feature | Free | Pro |
|---|---|---|
| Monthly Load Limit | 5 loads/month | Unlimited |
| POD Data Retention | 30 days | Permanent |
| Expense Tracking | Manual entry | OCR receipt scanner |
| Export & Reports | CSV exports | Full annual/tax-ready reports |
| Cloud Integration | Not available | Google Drive, OneDrive |
| Analytics | Basic dashboard | Full analytics & insights |
Why VanLogIQ?
Save Time
One-tap status updates. Automatic GPS and timestamp capture. No more manual data entry or searching through photos.
Get Paid Faster
Track unpaid loads. Set payment reminders. Follow up on outstanding payments. Never miss a payment.
Never Lose a POD
All PODs stored in one place, organized by load. Searchable, accessible, and protected. Never lose proof of delivery again.
Ready to Get Started?
Start tracking your loads today with a free account. Upgrade to Pro when you're ready for unlimited loads and advanced features.